Disability Retirement for Federal Government Employees: Distances

Somehow, proximity often makes for comfort, and thus do we have a greater sense of security if something is nearby, and distance reflects ties of both emotional and physical detachment.

The U.S. Office of Personnel Management is the Federal agency which determines all issues on Federal Disability Retirement matters.  They are located in Washington, D.C. (with the intake office for the initial acceptance and computer inputting being accomplished first by an office in Boyers, Pennsylvania).

Whether the Federal or Postal employee is working in an office in California, Nevada, Illinois or Virginia; or, perhaps, somewhere overseas in Europe, Japan, etc.; all such applications for Federal Medical Retirement must be forwarded to the U.S. Office of Personnel Management in Washington, D.C.  If the Federal or Postal employee is still with the agency, or has been separated less than 31 days from the agency, then the application for Federal Disability Retirement must first be routed through one’s agency (or, for the Postal employee, through the H.R. Shared Services Center located in Greensboro, North Carolina).

This is a “Federal” matter, not a state issue, and therefore an attorney who specializes in handling Federal Disability Retirement does not need to be an attorney licensed in the state where the Federal or Postal employee resides.

Very few local attorneys specialize in such Federal Administrative matters; as such, it is likely that an attorney who is equipped to handle such matters will be located in a different state, far away, but hopefully close to the source of the matter — near Washington, D.C. , where the issue itself is adjudicated at the administrative level.

While such distance may preclude a face-to-face meeting with the attorney, there are other safeguards which can be noted, to ensure that one’s comfort zone is left intact:  reputation, accessibility, and references.

Sincerely,

Robert R. McGill, Esquire

Federal Disability Retirement: Attorney Clarifications

In obtaining an attorney to represent a Federal or Postal worker who is contemplating filing for Federal Disability Retirement benefits for FERS or CSRS employees, various questions will often occur, which result in different answers from most other inquires concerning legal matters not related to Federal Disability Retirement issues.  For most legal matters, localization and jurisdictional limitation is the standard rule.  

Thus, where a tort occurs, or a contract is entered into, such issues will often constitute a “state” issue, and so one must often obtain an attorney who is licensed to practice law within the state that the issues arises.  However, because preparing, formulating and filing for Federal Disability Retirement benefits is a “Federal” issue, an attorney who is licensed in any given state — for instance, the state of Maryland — can represent a Federal or Postal employee who is living and working in any other state.

The question is often asked during an initial inquiry as to whether I have a “local” attorney in a person’s particular state or jurisdiction; the answer is “no”, but I represent Federal and Postal Workers from all across the United States, including Alaska, Hawaii, Puerto Rico, Europe, Japan, etc.  Furthermore, a Federal or Postal employee inquiring about the services of a particular law firm might want to consider whether practicing Federal Disability Retirement law is merely one of multiple types of cases that it handles.  

A lawyer who is a “generalist” and has many hands in multiple pots may not have the same focus as one who specializes in practicing a specific type of law — that of preparing, formulating and filing a Federal Disability Retirement application under FERS or CSRS.  Just a thought.

Sincerely,

Robert R. McGill, Esquire

Federal Disability Retirement Attorney: Legal Representation

Federal and Postal workers who are considering filing for Federal Disability Retirement benefits under FERS or CSRS often call and state that they are unable to find “local” representation; that when the issue of the Federal Agency or the Postal Service is brought up, local attorneys either do not handle such cases or they are obviously unfamiliar with the concepts involved.  

Representation of Federal and Postal employees to obtain Federal Disability Retirement benefits is a Federal matter, not a state issue, and therefore legal representation is not limited to an attorney who is licensed within a specific state.  Ultimately, the Agency which is the final “arbiter” of a Federal Disability Retirement application is located in Washington, D.C., and is the Office of Personnel Management.

Thus, whether an individual is working in Alaska, Hawaii, Puerto Rico, or overseas in Europe, Japan, etc., it matters not — because the application itself will ultimately end up first in Boyers, Pennsylvania, then routed to Washington, D.C.  “Local” representation becomes an irrelevancy, precisely because it is not related to any local or state issues, but rather entirely upon the Federal issue of Disability Retirement either under FERS or CSRS.

Sincerely,

Robert R. McGill, Esquire

Federal & Postal Disability Retirement: Credibility (Part II)

Ultimately, then, credibility of a FERS or CSRS Disability Retirement application will often come about based upon an initial perusal and superficial, “first-time” look at a Federal Disability Retirement application under FERS or CSRS.  That is why it is often important to thoughtfully and sequentially place information in a methodological, coherent manner. That is why superfluous, peripheral material, opinions, statements from non-medical third parties, etc., should be kept to a minimum, at least in any initial attachment.  Now, if it is thought to be necessary and if it is determined to be helpful additional information, then an addendum attachment, or perhaps an attachment chronologically listed as “additional helpful information” can be part of the packet.  However, it should be clearly identified as such, and even the “additional information” should be streamlined, coherently structured and qualitatively and selectively utilized.  Remember that the essence of a Federal Disability Retirement case is the interconnection between a person’s medical condition and the type of work which one engages in.  As such, aside from the personal “I” statement, the medical reports and records should be the central focus.

Sincerely,

Robert R. McGill, Esquire

FERS & CSRS Disability Retirement for Federal and USPS Workers: Credibility (Part I)

The credibility of the Applicant’s Statement of Disability (Standard Form 3112A both for FERS & CSRS employees) is crucial to obtaining an approval for a Federal Disability Retirement application.  Remember, first and foremost, that the personal pronoun “I” is being used — and should be used.  As such, one’s integrity and personal credibility is put to the issue.

While descriptive delineations of one’s symptoms are important, with appropriate adjectives to convey the extent of the subjective symptomatologies experienced, remember that exaggeration is the undermining element which can unravel a Federal Disability Retirement application, and ultimately reflect with harm upon one’s integrity and credibility.

Truth should always be the guiding principle; but perspectives are accepted in the conveying of such truth.  Remember that Pontius Pilate asked the famous question, “What is Truth”?  In asking the question, he never stopped to consider the answer; instead, he asked it in a rhetorical fashion, without regard to the truth.

Truth is important; being truthful is essential; and beyond this, correspondence of truth with the medical records and reports is the coherent package which will win in a disability retirement packet.

Sincerely,

Robert R. McGill, Esquire

» Next post: Federal & Postal Disability Retirement: Credibility II »

OPM Disability Retirement: Reconsideration Decisions

Types of reconsideration decisions denying an applicant his or her Federal Disability Retirement benefits under FERS or CSRS can and do span the entire spectrum, depending upon the OPM representative who writes up the decision:  from half a page (barely giving a passing, respectful review to a packet which took multiple hours to put together) to over 3 pages long (in the “Discussion Section”); from merely listing general principles of law and generalized, template-like denials to apparent detailed (but very selective) references to various medical reports submitted by the applicant as part of the disability retirement packet — they all boil down to the same thing:  a denial at the initial application stage.

Often, an initial reaction to the denial encompasses a myriad of responses, ranging from incredulity, to resignation, to anger, to indignation.  Set aside the emotionalism.  Further, there is often the reaction to that “one piece” of medical information which the applicant believes should have turned that “denial” into an “approval” — that “one piece” of medical note, statement, sentence, or paragraph which the OPM representative conveniently disregarded or chose not to reference.  Don’t ruminate over it.  It may well be that it was deliberately disregarded; it may even have been overlooked.  More than likely, the OPM representative was fully aware of it, but decided to selectively choose his or her basis as the more “important” and “substantive” evidence, forming the core rationale of the denial.  Don’t waste time.  More work is needed — both medical as well as legal.

Sincerely,

Robert R. McGill, Esquire

OPM Disability Retirement: How Specific?

The Applicant’s Statement of Disability should be specifically tailored to encompass and embrace the particular type of medical condition, the unique symptoms which result from the specific medical condition, a factual delineation of the type of daily, essential elements of the particular type of job one engages in, and the impact of each to all.  The “creativity” of writing comes into play, not in terms of “storytelling creativity” (although the applicant’s statement must always have an element of storytelling), but rather a compelling description of the “human story”  — the story of the individual who is suffering from the particular medical condition, combined with the workplace impact and peppered with the emotional toll of the human condition.  It should never be voluminous — for length should never replace a concise story; it should never be a stream of consciousness — for the human story should always be factual and reasoned; and it should never be a ranting bundle of emotionalism — for the true story of a medical condition upon a human life should entail a medical delineation, along with a detached, but personal, account of the person’s statement of impact.  Such a balanced story needs to be told well, and it needs to be compelling.

Sincerely,

Robert R. McGill, Esquire

OPM Disability Retirement: Interaction with EEOC & Other Legal Processes

I am often asked if other legal processes already filed — an EEOC Complaint, a corollary adverse action being appealed, etc. — will have an impact upon a Federal Disability Retirement application.  My general answer is, “No, it will not have an effect upon filing for Federal Disability Retirement.”  The second question which often follows, is:  What if the EEOC filing contradicts the Federal Disability Retirement application?  While the full answer to such a question will differ from case to case, depending upon the peculiar and particular circumstances of each individual case and application, my standard response to the second question will often contain a responsive query:  Have you ever heard of an attorney speaking out of two or three (or four) sides of his mouth?  As attorneys, we make multiple (and sometime contradictory) arguments all the time.  I am not concerned with the factual or legal arguments in a concurrent/parallel EEOC case; my job is to make sure that my client obtains a disability retirement — and if it somewhat contradicts the arguments made in an EEOC complaint, so be it — for, after all, I’m merely an attorney, and such inherent contradictions only prove the fact that lawyers have at least four sides to every mouth.

Sincerely,

Robert R. McGill, Esquire

CSRS & FERS Disability Retirement: Summer Doldrums & the Physician’s Statement

I have often pointed out in past blogs and articles that I do not have my clients sign the Physicians Statement (SF 3112C), for multiple and various reasons, not the least of which is that it is a confusing form, and in smaller print than necessary, leaving the impression to the doctor that what is requested is far more complex than what is actually required.  In its place, for my clients, I write a 4 – 5 page letter outlining the type of medical narrative report which I need.  This is the summer months; everyone from OPM representatives to lawyers, to doctors and Federal and Postal employees, take time off to recover from the hard work throughout the rest of the year.  When doctors take off for some “summer fun”, it just means that they have less time to spend on administrative matters — such as writing up a medical narrative report for their patients.  Because of this, it is important to try and simplify the matter as much as possible, and a blanket submission of the SF 3112C without some explanatory guidance, is not the best course of action.  Doctors need guidance, and in this busy world, it is best to streamline the process for them as much as possible.

Sincerely,

Robert R. McGill

OPM Disability Retirement: The Client

Waiting for the approval/disapproval, the determination, the decision,etc., when the Federal Disability Retirement packet is sitting on OPM’s desk, is a passive modality of existence.  Up to that point, however, it is often a good idea to be actively involved in the process.

Whether having an Federal Disability Attorney or not, it is good to “flag” interim dates, to keep on top of how long it has been since the initial letters have been sent out to the doctors, to call the doctors and (diplomatically) ask for a reasonable time-frame within which to have the medical narrative reports written; to ask whether or not a fee is required to prepare the narrative report, and if so, how much, and if prepayment will expedite the report.

Then, once it arrives at the Agency H.R. people (or, in the case of the Postal Worker, the H.R. Shared Services Center in Greensboro, North Carolina), it is a good idea to periodically call (about every two weeks) to see what stage in the process your application is at.  Thereafter, once it is forwarded to the finance office, then on to Boyers, PA, it is a matter of waiting for the CSA number to be assigned, and then the long, arduous wait.

Sincerely,

Robert R. McGill, Esquire
Federal Disability Lawyer