Tag Archives: hoping your agency will keep your medical information confidential during the fers disability retirement process

OPM Disability Retirement: Trust

Words have become increasingly malleable.  They can be reformed, restated, interpreted in multiple ways, and ultimately made to conform to what an individual desires it to mean.  Trust is based upon the mutual understanding of words.  As such, the breach of trust can come about quite rapidly, as the deterioration of such mutual understanding becomes apparent.

In preparing, formulating and filing for Federal Disability Retirement benefits from the U.S. Office of Personnel Management, there is often an issue of “trust” between the Agency from which the Federal or Postal employee is filing for Federal Disability Retirement benefits, and the Federal or Postal employee him/her self.  The extent to which an agency is informed of the process; issues of confidentiality and whether privacy concerns are breached — all involve an issue of trust.

Unfortunately, trust is also an issue which, for whatever reason, is instilled as a desire in human beings.  Most people “want” to trust another individual, and because of this desire, it can be used as a predatory bait for those who may have motivations and reasons other than the best interests of the Federal or Postal employee.

Finally, what this author has always believed, is the following:  The test of sincerity is represented by past actions, not the mere speaking of words.  Yet, even actions do not constitute a complete source of reliability.  In the end, discretion calls for limited revelation of information.  An “only need-to-know, when necessary” rule should always be applied to confidential, private information.  And what can be more confidential and private, than one’s own medical condition in the preparation, formulation and filing of Federal Disability Retirement benefits from the U.S. Office of Personnel Management, whether under FERS or CSRS?


Robert R. McGill, Esquire

OPM Disability Retirement: Revealing Sensitive Medical Information

In preparing, formulating and filing for Federal Disability Retirement benefits from the U.S. Office of Personnel Management, whether under FERS or CSRS, there is often the expressed concern about submission of sensitive medical information — of who will view it, what it will be used for, how widely it will be disseminated, and for what purpose, etc.

If a Federal employee or Postal worker has not been separated from the Federal Agency, or has been separated but not for more than thirty one (31) days, then the entire Federal Employee or Postal Disability Retirement packet must be submitted to the Human Resources Department of the particular agency for which the employee works.  Once there, control and containment of the sensitive medical information which is included in the Federal OPM Disability Retirement forms packet is based upon the good faith of the agency.

Obviously, there are purposes for which certain individuals may need to view the medical information — e.g., for purposes of completing Standard Form 3112D, Agency Certification of Reassignment and Accommodation Efforts, in order for the Federal Agency to determine whether or not accommodation or reassignment is possible or feasible based upon the extent, type and severity of the medical conditions suffered by the Federal or Postal personnel.

Beyond, that, however, the medical information should not be viewed by anyone, especially in light of the fact that it is the Office of Personnel Management, and not the individual Federal Agency or the U.S. Postal Service, which makes the determination of approval or denial of a FERS Medical Retirement application.

A “need to know” standard should be applied, of course, but such a standard is rather subjective and can be easily justified.  Whether the agency complies with any standard at all, of course, is questionable, and ultimately, no one will know but the eyes of those who see.


Robert R. McGill, Esquire