OPM Medical Retirement from Federal Government Employment: Forms, Formats and Conformity

Forms rule; formats pervade; conformity to previously formatted forms are imposed both by the forms themselves, as well as through the delimiting presentation proposed by the formatted appearance.

Forms represent bureaucratization of an industry once known as a mere whippersnapper, but which now has grown into a behemoth and overpowers all with its industrial strength and dominance.  Formats demanded by such Leviathans of leveraged leaders in lapidary loquaciousness lead leftovers left scratching lonesome and lackluster lilliputians (leaving aside luckless left-handed leeches left to lollygagging lamentably).  Conformity by all others reflects the power of forms and formats, as everyone wants to be like everyone else, and rebels who defy the standards of sameness threaten the very essence and structure of a society comfortable with a herd-like mentality.

Federal employees and U.S. Postal workers know this concept well; for, while youth may enter into the Federal Sector or the U.S. Postal Service with grand ideas of “conquering the world” with “new and innovative” ideas never before thought of (why is it that the young believe that they alone came up with the idea of a wheel, or that defying one’s parents is something that cave-teenagers never engaged previously in epochs long forgotten?), it takes but a mere few years before the spirits are dampened and the fury of imaginative flames are extinguished.

For Federal employees and U.S. Postal Service workers who suffer from a medical condition, such that the medical condition necessitates preparing, formulating and filing for Federal Disability Retirement benefits through the U.S. Office of Personnel Management, encounter with, and confrontation of, another set of “forms” with a specific “format” which must follow a baseline “conformity” must again be faced.

Most Federal and Postal workers are under the Federal Employees Retirement System (FERS) and must complete two series of forms for purposes of filing for Federal Disability Retirement:  SF 3107 series, including the Application for Immediate Retirement and Schedules A, B & C; as well as the SF 3112 series, along with the onerous “Statement of Disability” as formatted in SF 3112A. For those rare dinosaurs under the Civil Service Retirement System, the SF 3107 series is not for you, but rather, it is the SF 2801 (when are you all going to fade away so that the government can save some money by throwing aside those forms?).

Just remember this:  Forms are formatted for a specific purpose; and while conformity is necessary in order for streamlining in favor of an overworked bureaucracy, in the end, the purpose of all three — forms, formats and conformity to the first two — is to achieve an end-goal, and in preparing, formulating and filing for Federal Disability Retirement benefits through OPM, that achievement is attained by getting the necessary proof and documentation over to OPM, in order to get an approval of one’s Federal Disability Retirement application, whether the Federal or Postal employee is under FERS, CSRS or CSRS-Offset.

Sincerely,

Robert R. McGill, Esquire

 

Federal Disability Retirement Representation: Substance and Process

In any bureaucratic, lengthy administrative process, one can become embroiled in the procedural aspects of an endeavor, and overlook the substantive elements which form the foundation of any case.  Conversely, one can make the mistake of approaching a case and declare to one’s self, “This is so obviously a good case,” and take shortcuts in the process of putting together an effective and persuasive case.

Either approach is one fraught with grave errors, and for Federal employees and Postal workers who are beginning the process of preparing, formulating and filing for Federal Disability Medical benefits, first through one’s own agency (if still on the rolls of the Federal agency or the U.S. Postal Service or, if separated, for not more than 31 days), and ultimately submitted to the U.S. Office of Personnel Management in Boyers, Pennsylvania (directly, if the Federal employee or U.S. Postal worker has been separated from Federal service for more than 31 days), it is important to keep the balance between the substance of a case, and the process of the case.

Substantive issues involve everything from the factual, informational content required on all standard forms (SF 3107, along with Schedules A, B & C, and the required attachment of one’s DD 214 showing prior active military service; SF 2801 for CSRS employees; and the substantive content of the description of one’s medical conditions to be considered, as required in SF 3112A, etc.), as well as the medical documentation needed to provide the evidentiary support for one’s case.

“Process” issues involve the timeframe in filing a case, the administrative procedures of where the disability application must be submitted through, as well as the myriad of sequential steps required for satisfaction of accommodation issues with one’s agency.

Substance and process — they are the necessary sides of a single, inseparable currency of an administrative reality known as Federal OPM Disability Retirement, and both must be attended to in order to reach the heights of efficacy mandated for a successful outcome in the preparation, formulation and submission of an OPM Medical Retirement application.

Sincerely,

Robert R. McGill, Esquire

 

SF 3112A

OPM Standard Form 3112A: Applicant’s Statement of Disability:

The constraint of a standardized form, by its very appearance, is itself a self-evident anomaly of conformity; forms, by the very nature of their format, constrains and delimits the ability to respond.  Space is limited, and it is intended to be that way.

By mandating the completion of specific forms in an uniform, consistent, and universally standardized approach, the applicant who must complete the form must by necessity conform to the regulated approach. Further, the appearance itself often lulls the individual into a certain mindset, such that the response is constrained, limited, and by necessity of conservation of space and in attempting to answer the specific question queried, of brevity and devoid of critical details.

Bureaucracies create forms, and the regulations promulgated in the preparation and response to such forms. For the Federal and Postal employee who must by necessity file for Federal Disability Retirement benefits, whether the Federal employee or the Postal worker is under FERS or CSRS, the forms needed to be completed in order to qualify for Federal Disability Retirement benefits through the U.S. Office of Personnel Management, are numerous, complex, and cumbersome.

Of the multiple forms which must be completed, the Federal and Postal employee must at some point encounter and face the most critical one of all: SF 3112A. The content of the form itself appears simple enough; the complexities inherent in the form is constituted almost by an endless array of a history of court decisions, opinions issued by the U.S. Merit Systems Protection Board, the U.S. Court of Appeals for the Federal Circuit, as well as by OPM issuances of denials in thousands of cases.

Just by way of example, after the very first question asked upon requesting the applicant’s name, date of birth and SSN, it makes a simple but profoundly limiting statement: “We consider only the diseases and/or injuries you discuss in this application.”  That statement seems fair enough, and perhaps even reasonable.  The single word which is operatively significant, one would assume, is in the word “consider”.

But beware; for, it is the next-to-last word in the statement which is the onerous thousand-pound boulder which can fall upon the head of a Federal or Post Office Disability Retirement applicant, unless one is very, very careful. It is the word, “this”, and the consequences of such a word must be given great weight, and consideration beyond what the legal ramifications will later reveal.

Just a word of caution to the wise, for those who intend on jumping into the proverbial waters of bureaucratic complexities without first dipping a cautious toe into the lake of fire.

Sincerely,

Robert R. McGill, Esquire